*NOTE: Please see prospectus for number of representatives included in each exhibit and sponsor package.
Terms & Conditions
TERMS & CONDITIONS FOR USE OF EXHIBIT SPACE
1. DEFINED TERMS: “Expo” collectively means, the event or events, presented by the organizer Golden Future Expos “GFE” which collectively refers to its agents, affiliates, representatives, and employees. “Venue” means the location where the Expo is held. “Exhibitor” means, collectively, (i) the company or person that applied to exhibit at the Expo and each of its officers, directors, shareholders, employees, contractors, agents, representatives, guests and invitees, as applicable.
2. CONTRACT ACCEPTANCE: This Contract becomes binding and effective only when it has been agreed to by Exhibitor through online registration, e-mail, fax, or mail. We may refuse acceptance of any contract for any reason. Notwithstanding anything herein to the contrary, GFE may cancel this Contract at any time without liability. GFE reserves the right to determine the eligibility of any company or product for inclusion in the expo. GFE reserves the right to deny space to any category/industry type when a certain number of booths (decided by GFE) in that category have been reached. Exhibitor grants permission to GFE to use Exhibitor's name and/or logos for promotional purposes in connection with the show or other shows produced by GFE. In addition, GFE is not an insurer of Exhibitor's business performance, success, attendance levels or Exhibitor's property.
3. SUBLETTING OF SPACE: Space contracted for herein may not be transferred, assigned, sublet or shared with others without written permission of GFE. If this term is violated, booth will be immediately shut down with no refund given.
4. BOOTH PLACEMENTS: Priority for space selection will be given to all Sponsors. GFE will assign exhibit space based on signed contract date AND payment made in full as required by GFE. However, GFE reserves the right to make alternative placements at any time. GFE shall be the final authority in assigning space. GFE in its sole and absolute discretion reserves the right and privilege to re-assign an exhibitor to another space without penalty should it be in the best interest of the expo. GFE further reserves the right to add, alter or delete from the expo’s floor plan at any time in its sole discretion.
5. EXHIBIT SET-UP AND DISMANTLING: Doors open for set-up at 7:30am on the day of each event. Dismantling starts at 4:45pm on the day of each event. Exhibits must be set up by 10am unless extenuating circumstances make this impossible and permission is received by GFE at least one week prior to Expo. Exhibitor understands that it is Exhibitor’s sole responsibility to set up the exhibition in the space leased; GFE is not responsible for assistance with set-up, loading, and unloading of exhibit materials. All exhibitors must be present no later than 9am the day of the Expo. Space must be occupied during all hours of Expo. Unless prior approval is granted, exhibits must remain set up until the closing of the Expo at 5pm. Exhibitors dismantling early will not be offered any special consideration for booth space at future expos. Dismantling must be completed by 6pm on the day of the Expo. If the exhibit space is not vacated, or items are left behind by Exhibitor at the end of the Expo, GFE is authorized to remove AND discard, at the expense of the Exhibitor all exhibits and property, and GFE shall not be liable for any damages or loss.
6. EXHIBIT STRUCTURE: Exhibits shall be installed so that they will not extend beyond the space leased. Any obstruction projected from the space or blocking the view of adjoining spaces in any way will not be permitted. If an obstruction is found, GFE may ask that it be removed. Exhibitors must have prior written permission from GFE to make any structural changes to the exhibit space.
7. EXHIBITOR SALES: Exhibitors are solely responsible for the collection, reporting and payment of all taxes due as a result of selling products at the show.
8. EXHIBITOR RULES & GUIDELINES: Exhibitor must put up an attractive, visually interesting display. You may not merely place literature on your table. GFE will be happy to offer suggestions on ways to enhance your exhibit. Exhibitors shall maintain their displays in an orderly manner. Exhibits that include the operation of musical instruments, audio video equipment, PA systems, etc., must be arranged so as not to disturb adjacent exhibitors and their patrons. Boxes and/or literature are not to be piled up at the exhibit area in an untidy manner. Exhibitor is responsible for any damage to the building caused by its exhibit, employees, or agents. Posting or fixing signs, or banners to any permanent wall, woodwork, floor or other permanent portion of the building is prohibited. All literature must be distributed, and all business conducted from the exhibit space. All Exhibitors are prohibited from circulating throughout the Expo including aisles, parking lots, and entrance for solicitation or distribution of literature. Literature may not be placed on cars parked at the Expo.
9. EXHIBITOR MANUAL: Approximately 4 weeks prior to the Event, GFE will e-mail the Exhibitor Manual to the “Event Contact” listed on the Contract. The Exhibitor Manual will include information integral to participation at the Expo, including, but not limited to: additional exhibitor rules and regulations, order forms, shipping, utilities and building services, exhibitor display rules, and move-in / move-out schedules.
10. FOOD & BEVERAGE SAMPLES: Exhibitors must have prior written permission from Golden Future Expos AND get a Temporary Food Permit from the County Health Department in order to give out food or beverage samples.
11. LIMITATION OF LIABILITY & INSURANCE: Exhibitor agrees to indemnify and hold harmless GFE and its employees against any and all claims demands, actions, damages, loss, cost, liabilities, expenses and judgements against GFE which arise out of or are proximately caused by Exhibitor's exhibits, employees or agents. GFE does not guarantee or agree to protect Exhibitor against loss of any kind. Exhibitor recognizes and agrees that, in entering into this Contract, it is not relying on or expecting GFE to provide any type of security or protection against loss or damage of any kind and Exhibitor hereby waives any claims or causes of action relating to any such loss of damages. It is the responsibility of Exhibitor to secure Event insurance in order to protect itself and its property against any loss or damage - a minimum of $1,000,000 of General Liability with GFE as an additional insured.
12. NON-COMPLIANCE: It is understood that, in the event Exhibitor fails to comply with any of the terms of this Contract and/or Rules and Regulations of Venue, GFE reserves the right to terminate this Contract immediately, in which case Exhibitor shall be removed from the Exhibit Hall, at Exhibitor's expense and Exhibitor hereby waives and releases any and all causes of action or claims of any nature arising out of such removal and all payments previously made by Exhibitor shall be forfeited and retained by GFE without further obligation.
13. CANCELLATION OF EVENT: If for any reason GFE cancels and re-schedules the event due to circumstances beyond its reasonable control (such as acts of God, acts of war, governmental emergency, earthquake or weather emergency, labor strike or unavailability of facility, plague, epidemic, pandemic, outbreaks of infectious disease or any other public health crisis, including quarantine or other employee restrictions; etc.) the Exhibitor waives all claims that Exhibitor might have against GFE for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against GFE. No refunds will be granted if the event is cancelled for any reason. All exhibitor contracts and paid fees will be moved to the rescheduled date and location or you will have up to 1-year to use credited amount at a future Golden Future Expo.
14. CANCELLATION OF CONTRACT: If exhibitor must cancel their contract, Exhibitor MUST provide written notice to Golden Future Expos. In the event of such cancellation, received 90 days prior to the day of the Expo, GFE will refund 100% of total invoiced amount. No refunds will be made on cancellations received less than 90 days of the Expo and the full invoice amount must be paid.
15. NO SHOWS & NON-PAYMENT: Any Exhibitor who has contracted space and do not show up at the event will forfeit all monies. Any Exhibitor who has contracted for space and have not paid for the show prior to show date will not be allowed to set up until payment is made and will not be relieved from making payment by failure to set up for any cause whatsoever. Any Exhibitors who have contracted space and do not show up at the event, are responsible for paying the invoiced amount in full.
Rev. 7/2024
